December 2023

Church Facilities Guide

A short meeting or phone call must be arranged with Timothy H. before every event to verify the closing and lock-up procedure list.

Usage of the Facilities
Any usage of the facilities for any kind of meeting, rehearsal, or any gathering must be cleared with Tim or Renny first. The church is not meant to be used as an "office" space or a general working space; it should only be used for ministry events. For example, some usage of the facilities that would be good are Christmas concert rehearsal, praise practice, Academy, Focus ministries, Thrive, CAYS Small Group Showdown, conversely, some usage of the facilities that would not be allowed are ministry planning sessions, personal meetups, hanging out or waiting until the next ministry event, or team meetings.
Before using the church for an event...
  • There must be a designated point person to lock up the church, this point person should be made known to Tim or Renny
  • Turn on lights as needed, but if sections of the church are not in use where the lights are on, please turn them off
  • There should be a team of at least 3 men to clean-up, no one should be left alone to lock up the church
  • Kitchen use - see below or click the navigation button
  • For more specific information, read below under "FBC Cleaning and Closing Receipt Procedure".

Quick Checklist
  • LIGHTS (regardless of what part of the building you/your event used)
    1. Bathrooms (upstairs and downstairs)
    2. Kitchen
    3. Fellowship Hall (stage lights and main lights)
    4. Upstairs areas (Greek Room, Children's Room, Storage Room)
    5. Main hallway (near the kitchen), lower staircase (going upstairs), upper staircase (near upstairs bathrooms), upstairs hallway (classrooms), emergency exit light
  • EQUIPMENT
    1. Chairs are stacked (stacks of 4)
    2. Drumkit returned to center stage
    3. Sound/media equipment is cleaned up
    4. Pulpit moved to the side
    5. Tables put away (all of it put into the racks)
  • LOCKING UP
    1. Upstairs classroom doors (Greek Room, Children's Room, Storage Room)
    2. Fellowship hall table room doors
    3. Side emergency exit door (latch should be tight and door should be tested from the outside)
    4. Parking lot side doors (latches should all be pushed in)
    5. Main glass doors (must be pushed all the way in)
    6. Courtyard glass doors (also must be pushed all the way in)
    7. Foyer (street side glass doors)
    8. Main gates & chains locked up
  • DOORS UNLOCKED
    1. Kitchen (both entrances)

Photos must be provided in the church lockup group the day of closing (if you do not have access, message Tim or Renny).
Greek Room
Storage Room
Children's Room
Kitchen Policy
The general rule of thumb is to clean everything and leave everything back better than you found it!

Acknowledgement of Church Upstairs Room Usage

Approval
  • For upstairs room usage, please notify Tim or Renny first and get approval before using the facilities
  • There should be a designated lock-up person, which should be made known to Tim and Renny before the meeting or upstairs room usage occurs

Security (using upstairs rooms only)
  • When using the upstairs rooms only, do not use or unlock the emergency exit side door, open the main doors and have people go up via the hallway
  • There must be one security posted at the door while the door is left open and unlocked
    • The main gate and the main doors cannot be unlocked at the same time if there is no security posted
    • You may leave the main gate unlocked if the main door is locked; likewise, you may leave the main door unlocked if the main gate is locked
  • If the event is upstairs in the Greek Room: please leave neither the side doors nor the front double glass doors open. Instead, assign a team member to monitor one Fellowship Hall south side door (at the bottom of the stairs) for the first 15 minutes of the event, then close this door. At this point, latecomers must contact attendees already present for the door to be re-opened.
    • This side door (emergency exit door at the bottom of the stairs in the room near the fellowship hall) must be checked: it is to be closed shut and locked after the event.

Lights
  • Turn on lights as needed, but if sections of the church are not in use where the lights are on, please turn them off

The acknowledgement of usage (below) must be filled out prior to the meeting time
I understand the policy

FBC Cleaning and Closing Receipt Procedure

Security & Front Door Policy
  • There must be one security posted at the door while the main doors are left open and unlocked while using the upstairs room
    • The main parking lot gate and the main doors cannot be unlocked at the same time if there is no security posted
    • You may leave the main gate unlocked if the main door is locked; likewise, you may leave the main door unlocked if the main gate is locked
  • As of 11/2023, the front glass doors should always be locked (the only exception for this is Sunday morning service).

Side Room with Staircase 
  • Do not leave any equipment blocking the staircase, emergency equipment, or doors; if possible, leave the room as clear as possible
  • This side door (emergency exit door at the bottom of the stairs in the room near the fellowship hall) must be checked: it is to be closed shut and locked after the event.
  • In addition to the side room, close ALL doors in the fellowship hall (leading upstairs, outside, and into the hallway)

Lights
  • Turn on lights as needed, but if sections of the church are not in use where the lights are on, please turn them off
  • Turn off ALL lights (upstairs, downstairs, all restrooms, hallway, kitchen, closets, ancillary lights)

Equipment 
  • Chairs - Stack all cushioned, non-folding chairs in stacks of four; fold all metal chairs and lean against wall in the corner
  • Tables - Fold all tables and return them to the closet 
  • Drumkit - Return drum kit to original position (on the stage), we cannot leave this equipment in either side rooms
  • Sound and media equipment - The default is to clean up the equipment, also double check with Tim if sound/media equipment can be left up
  • Chair dolly (blue) - Do not leave it facing the exit or doors in case someone runs into it

Cleaning 
  • Floors
    • Sweep/vacuum the floors (vacuum is found upstairs, it is our vacuum)
    • It does not have to be perfect, but a general sweep out the side doors and a once over with the vacuum is good enough
  • Restrooms
    • Please pickup all trash on the ground and empty trash cans
    • Flush all units, note that there might be some lingering discoloration after flushing, this is normal
    • All faucets should be turned off (there is one faucet in the women's restroom upstairs that is on a 4 minute timer)
  • Trash - Always take out trash and replace using our trash bags
    • 33 gallons for the inner trash can downstairs
    • 13 gallons for Greek room trash can
    • Trash in the restrooms can be dumped into the larger trashcans in the Fellowship Hall to be taken out together
  • Decorations - Leave in the Storage Room
    • If we leave it out, we risk any other people using the hall or room to do whatever with our decorations, so generally, clean up and tear down any decorations for any and all events
  • Both side rooms and exits on each side of the stage need to be clear of equipment or any of RGC's items

Parking 
  • Lock up all chains on the outside and gates
  • Other than Friday, return any barriers in the parking lot that may have been moved to its original position
For additional information about room usage or clean-up policy, please contact Tim H. for more information.

Greek Room

Whiteboard 
  • Markers - All markers are to be returned to holder on the whiteboard
  • Erasers - All erasers are to be left on the whiteboard 
  • Cleaning - Wipe off all drawings and content before leaving the room for the next group to use

Cleaning
  • Trash - Always take out trash and replace using our trash bags; pick up any trash or vacuum as needed
    • 13 gallons for Greek room trash can
  • Tables - Wipe down all tables
  • Chairs - Do not need to stack the chairs

Lights & Electricity
  • Turn off ALL lights (each side of the room has 1 switch which controls half of the lights)
  • Turn off the A/C and/or heater (move into "off" position) and all fans
    • Even if you did not use the unit, you should check the unit to make sure it is off

Storage Room

This form is meant for tracking, not for permission.

Supplies in the storage closet is meant to only be used for events at the church building. If your event is offsite, please supply your own utensils, plates, and cups.

Whenever supplies are used, please note it down below. Please add any helpful comments for us to know, such as "there is only box of forks left" or "there is only half a stack of plates left". This will help us track items as they leave the church so that we may follow up with folks if items go missing and also help us make purchases to restock items in the storage room.
Submit

Children's Room

Please contact Brian J. or Lisa H. for any inquiries about the Children's Room.

Kitchen Policy

  • Tell Tim or Renny 2-3 days before kitchen usage
  • Please bring your own items to use in the kitchen
  • Fridge use is allowed for the duration of the event (nothing overnight)
  • Do not blow out the pilot lights on the stove in the kitchen!
  • Door should be left unlocked after